How to write a letter

The trades They are official communications that can be issued by public or private institutions. Initially, they were documents of official validity that were issued only by the government, whether municipal, delegation, federal or state. Today they can be issued by private companies.

Classification of trades:

1. Trades by destination and institutional origin:

Interior Office

When the trade is internal and is issued within government offices (in the business case it would only be within the company). In this sense, the trades are called local internal office if it is in the same institution or foreign building and interior when the trade is rotated to other buildings or institutions governmental.

Foreign Trade

This classification corresponds to the trades that the institutions issue for the general public or for private institutions outside the government (in companies it is anyone who is not from the same company or subsidiary).

2. Trades that are aimed at one or more people:

Simple direct trade

The direct office or also called simple office is the one that is directed to a single person or institution, generally to the owner, performs a statement and has official validity if issued by an institution or business validity if issued by such an institution.

There are trades that have official validity but are not extended by institutions, as is the case with school papers from private schools or papers issued by banks or credit institutions between others.

Multiple trades

This has the same structure as the simple trade, but it is aimed at different people, which makes its writing more universal.

What information must a letter contain and how to write it?

The office consists of one or more pages, which can be written in a closed line or in a line and a half.

The size of the paper is generally letter (21.59cm x 27.94cm), but they can be issued in A4 format (21cm x 29.7cm) and the so-called legal format (21.59cm x 35.56cm).

The parts of a trade are:

See the location in the image below.

1. Official seal (in institutions it is required, in companies it is optional).
2. Institution that issues it
3. Affair
4. Place and date of issue
5. Recipient (name and address)
6. Background citation (if any)
7. Introduction
8. Document body (main message)
9. Farewell and courtesy phrases.
10. Fit and signature
11. Acronyms (if required) c.c.p Means "with copy for":
12. Motto (if any)

According to the previous points, we write the letter.

Example of how to write a letter:

Other articles that might be helpful:

• Trade example
• Simple craft example
• Example of trade request
• Example of official letter
• Example of government office
• Example of a government reinstatement letter